Human Resources Policies
Name | Description | Revised |
---|---|---|
2021 COVID-19 Supplemental Sick Leave Poster | 2021 Covid-19 Supplemental Sick Leave Poster | 03/30/2021 |
CANRA Mandated Reporter Policy and Procedure FY22-23 | Employees deemed mandated reporters will be notified by Foundation HR of the need to complete mandatory trainings prior to beginning work with Foundation. This policy outlines the procedure, training requirements and mandated reporter responsibilities. | 12/14/2022 |
Code of Conduct | ![]() | 03/04/2019 |
Criteria for Driving on Auxiliary Business | List of criteria for all individuals driving on Foundation business. | 01/18/2018 |
Electronic Communication Device Policy | Defines eligible employees who may receive a mobile device stipend. | 12/14/2017 |
Foundation-Employee-Handbook-FY-20-21 | Inform all employees about the policies, responsibilities, procedures, guidelines, benefits and work rules that apply to each employee of the Foundation. | 05/07/2021 |
Labor Regulations Reference Guide 2021 | Quick Reference Guide for managers with Foundation direct reports. | 01/08/2021 |
Mandated Reporter Code of Conduct FY 22-23 | Code of Conduct and guidance for interacting with Minors on behalf of Foundation. | 12/14/2022 |
Mobile Device Stipend Policy | Policies surrounding mobile phone stipends for eligible employees. | 12/14/2017 |
Post Retirement Health Benefits Policy | Defines the post-retirement health benefits available to eligible employees. | 12/14/2017 |
Post-Retirement Health Benefit Accrual Policy | Explains how the CSUDH Foundation accounts for it’s post-retirement health accrual, as required by GASB 45. | 12/14/2017 |
Recruitment and Selection Policy | Defines a recruitment and selection policy applying to all full-time foundation positions. | 01/31/2023 |
Sick Leave Policy for Eligible, Non-Benefited Employees | Defines sick leave accrual policies for eligible, non-benefited employees. | 04/18/2019 |
Payroll Policies
Name | Description | Revised |
---|---|---|
Payroll Processing for Sponsored Programs Policy | Internal policy and process ensuring payroll is charged correctly to sponsored programs. | 12/14/2017 |
Finance Policies
Name | Description | Revised |
---|---|---|
Accounts Payable Policy | ![]() | 12/14/2017 |
Accounts Receivable Policy | An outline the procedures in the accounts receivable function of the CSUDH Foundation. | 07/07/2022 |
Advanced Spending Authorization Policy and Procedure | Outlines the procedure for establishing advance accounts as well as the potential risks and responsibilities of incurring project costs prior to the start date of an award or the commitment of funds against a grant, contract or other agreement prior to receipt of an executed award document. | 06/14/2018 |
Cash Receipting and Check Handling Policy | Policy establishing internal controls for processing of cash receipts. | 12/14/2017 |
Community Relations Policy | ![]() | 12/14/2017 |
Corporate Credit Card Policy | Rules surrounding use of Foundation corporate credit cards. Please reference the P-Card User Guide Forms: P-Card Form. | 05/11/2022 |
Credit Card Security Policies | This document explains CSUDH Foundation’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. | 12/14/2017 |
CSUDH Foundation Long Term Investment Policy | Defines the long term investment policy of the Foundation. | 11/13/2020 |
Fixed Asset's Policy | This policy seeks to record, control, transfer, and manage all existing Foundation assets and those acquired in the future. All items meeting the definition of a Fixed Asset shall be systematically and accurately recorded; properly classified; and adequately documented by a Foundation designee. | 08/23/2021 |
Form 990 Review Policy | Policies surrounding the preparation and submittal of IRS Form 990. | 12/14/2017 |
Foundation and ASI Procedures for Student Club Accounts | Procedures on how to provide financial accounting and disbursement for officially recognized clubs and organizations. | 05/18/2018 |
Home Delivery Policy | To address remote work and to maintain critical operations Foundation is implementing a policy to allow home deliveries. The Home Delivery Policy will be in effect until students, faculty, and staff return to on-campus operations. | 03/30/2020 |
Honorarium Policy | This policy establishes clear and appropriate procedures related to honorariums which is one-time payment made to an individual who is not an employee of the University, for a special and non-recurring activity or event for which a fee is not legally or traditionally required. | 12/14/2022 |
Hospitality Policy | This policy governs the manner and extent to which hospitality may be provided to employees, students, donors, guests, visitors, volunteers, and other individuals as part of a business meeting; recreational, sporting or entertainment event; or other occasions that promote the mission of the University. | 12/14/2022 |
Independent Contractor Policy and Procedure | Policy and Guide to determining who is an Independent Contractor. An independent contractor is engaged in a distinct profession and is in the business of providing services related to the job being contracted. | 11/16/2021 |
Procurement Policy | Set’s forth the manner in which the Foundation procures goods and services. | 11/17/2021 |
Procurement: Blanket ODP Business Solutions Purchase Order (PO) Guide | Blanket ODP Purchase Orders can be used for fiscal year ordering with a set budget limit. | 10/03/2022 |
Sponsored Programs - Indirect Cost Negotiation Agreement | Colleges and universities rate agreement. | 07/05/2018 |
Sponsored Programs - Off Campus Use of Foundation Property | Foundation policy requires that property purchased from a grant fund remains in the campus and may only be removed from the campus to an off-site location if it is necessary in the performance of Foundation/University activities. | 04/01/2008 |
Sponsored Programs - Prior Approval Policy | Policy surrounding prior approval for certain costs related to Federal awards. | 06/14/2018 |
Sponsored Programs - Signature Authorization Policy and Procedures | This policy establishes clear and appropriate approval authority to use grants and contracts, sponsored programs and campus programs maintained by the Foundation. | 03/02/2008 |
Stipend Policy | This policy establishes clear and appropriate procedures related to stipends which is a one-time or series of payments given to a currently enrolled student, for participation in an internship, apprenticeship, fellowship, or approved Grant program. A stipend is often distinct from a wage or salary because it does not necessarily represent comparable payment for work performed, or for which service cannot be measured in terms of a task. Stipends awards are usually lower than what would be expected as a permanent salary for similar work. This is because the stipend is complemented by other benefits such as accreditation, instruction, food, and/or types of accommodations. | 12/14/2022 |
Terms-and-Conditions | CSUDH Foundation general terms and conditions for Independent Contractors, Contracted Services, Vendors, Speakers, Artists, and Performers. | 12/07/2022 |
Transferring Accountability for Fixed Assets | Transferring accountability for fixed assets purchased under grants and contracts. | 02/25/2002 |
Travel - Lodging, Meals and Incidental Caps and Receipt Requirements(CSU Appendix D) | Summary of applicable reimbursement methods and maximum rates for lodging, meal and incidental expenses while traveling. | 12/14/2017 |
Travel Policies
Name | Description | Revised |
---|---|---|
Travel Policy & Procedures | ![]() | 05/10/2019 |
Board Policies
Name | Description | Revised |
---|---|---|
Board of Directors Conflict of Interest Disclosure Policy | Establishes standards of conduct which ensure all conflict of interest requirments have been addressed. | 12/14/2017 |
Board Policy on Conferral of Title of Director Emeritus | Defines who can be conferred the title of Director Emeritus. | 12/14/2017 |
Bylaws of the California State University, Dominguez Hills Foundation | The bylaws of the California State University, Dominguez Hills Foundation – a California non-profit, public benefit corporation. | 04/01/2022 |
Conflict of Interest Policy | Policy for all employees and board members on conflict of interest. | 01/04/2018 |