CSUDH Foundation

HR Policies

Finance Policies

Payroll Policies

Travel Policies

Board Policies

Student Clubs and Orgs Policies

Forms

Finance Forms

HR Forms

Payroll Forms

Human Resources Policies

Name	Description	Revised
2021 COVID-19 Supplemental Sick Leave Poster	2021 Covid-19 Supplemental Sick Leave Poster	03/30/2021
2022 Annual Labor Law Posters	2022 Digital Labor Law Posters	01/12/2022
Affirmative Action Program	Affirmative Action Program for 7.1.2022 – 6.30.2023	12/15/2022
CANRA Mandated Reporter Policy and Procedure FY22-23	Employees deemed mandated reporters will be notified by Foundation HR of the need to complete mandatory trainings prior to beginning work with Foundation. This policy outlines the procedure, training requirements and mandated reporter responsibilities.	12/14/2022
Code of Conduct	Defines a code of conduct for board members, officers, representatives, committees, affiliates and employees.	03/04/2019
Criteria for Driving on Auxiliary Business	List of criteria for all individuals driving on Foundation business.	01/18/2018
Electronic Communication Device Policy	Defines eligible employees who may receive a mobile device stipend.	12/14/2017
Foundation-Employee-Handbook-FY-20-21	Inform all employees about the policies, responsibilities, procedures, guidelines, benefits and work rules that apply to each employee of the Foundation.	05/07/2021
Labor Regulations Reference Guide 2021	Quick Reference Guide for managers with Foundation direct reports.	01/08/2021
Mandated Reporter Code of Conduct FY 22-23	Code of Conduct and guidance for interacting with Minors on behalf of Foundation.	12/14/2022
Mobile Device Stipend Policy	Policies surrounding mobile phone stipends for eligible employees.	12/14/2017
Post Retirement Health Benefits Policy	Defines the post-retirement health benefits available to eligible employees.	12/14/2017
Post-Retirement Health Benefit Accrual Policy	Explains how the CSUDH Foundation accounts for it’s post-retirement health accrual, as required by GASB 45.	12/14/2017
Recruitment and Selection Policy	Defines a recruitment and selection policy applying to all full-time foundation positions.	01/31/2023
Sick Leave Policy for Eligible, Non-Benefited Employees	Defines sick leave accrual policies for eligible, non-benefited employees.	04/18/2019
Telecommuting Policy 2022	Defines the differences between telecommuting and remote work.	03/08/2022

Payroll Policies

Finance Policies

Name	Description	Revised
Accounts Payable Policy	Policy for approving and processing general operating expenditures.	12/14/2017
Accounts Receivable Policy	An outline the procedures in the accounts receivable function of the CSUDH Foundation.	07/07/2022
Advanced Spending Authorization Policy and Procedure	Outlines the procedure for establishing advance accounts as well as the potential risks and responsibilities of incurring project costs prior to the start date of an award or the commitment of funds against a grant, contract or other agreement prior to receipt of an executed award document.	06/14/2018
Cash Receipting and Check Handling Policy	Policy establishing internal controls for processing of cash receipts.	12/14/2017
Community Relations Policy	Policy defining which expenditures can be submitted for community relations expenses.	12/14/2017
Corporate Credit Card Policy	Rules surrounding use of Foundation corporate credit cards. Please reference the P-Card User Guide Forms: P-Card Form.	05/11/2022
Credit Card Security Policies	This document explains CSUDH Foundation’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program.	12/14/2017
CSUDH Foundation Long Term Investment Policy	Defines the long term investment policy of the Foundation.	11/13/2020
Fixed Asset's Policy	This policy seeks to record, control, transfer, and manage all existing Foundation assets and those acquired in the future. All items meeting the definition of a Fixed Asset shall be systematically and accurately recorded; properly classified; and adequately documented by a Foundation designee.	08/23/2021
Form 990 Review Policy	Policies surrounding the preparation and submittal of IRS Form 990.	12/14/2017
Foundation and ASI Procedures for Student Club Accounts	Procedures on how to provide financial accounting and disbursement for officially recognized clubs and organizations.	05/18/2018
Home Delivery Policy	To address remote work and to maintain critical operations Foundation is implementing a policy to allow home deliveries. The Home Delivery Policy will be in effect until students, faculty, and staff return to on-campus operations.	03/30/2020
Honorarium Policy	This policy establishes clear and appropriate procedures related to honorariums which is one-time payment made to an individual who is not an employee of the University, for a special and non-recurring activity or event for which a fee is not legally or traditionally required.	12/14/2022
Hospitality Policy	This policy governs the manner and extent to which hospitality may be provided to employees, students, donors, guests, visitors, volunteers, and other individuals as part of a business meeting; recreational, sporting or entertainment event; or other occasions that promote the mission of the University.	12/14/2022
Independent Contractor Policy and Procedure	Policy and Guide to determining who is an Independent Contractor. An independent contractor is engaged in a distinct profession and is in the business of providing services related to the job being contracted.	11/16/2021
OneSolution Password Policy	Password rules and protection of sensitive information/data.	06/15/2018
Procurement Policy	Set’s forth the manner in which the Foundation procures goods and services.	11/17/2021
Procurement: Blanket ODP Business Solutions Purchase Order (PO) Guide	Blanket ODP Purchase Orders can be used for fiscal year ordering with a set budget limit.	10/03/2022
Risk Management Policy	Policies surrounding the CSUDH Foundations’ mitigation of risk.	12/14/2017
Sponsored Programs - Indirect Cost Negotiation Agreement	Colleges and universities rate agreement.	07/05/2018
Sponsored Programs - Off Campus Use of Foundation Property	Foundation policy requires that property purchased from a grant fund remains in the campus and may only be removed from the campus to an off-site location if it is necessary in the performance of Foundation/University activities.	04/01/2008
Sponsored Programs - Prior Approval Policy	Policy surrounding prior approval for certain costs related to Federal awards.	06/14/2018
Sponsored Programs - Signature Authorization Policy and Procedures	This policy establishes clear and appropriate approval authority to use grants and contracts, sponsored programs and campus programs maintained by the Foundation.	03/02/2008
Stipend Policy	This policy establishes clear and appropriate procedures related to stipends which is a one-time or series of payments given to a currently enrolled student, for participation in an internship, apprenticeship, fellowship, or approved Grant program. A stipend is often distinct from a wage or salary because it does not necessarily represent comparable payment for work performed, or for which service cannot be measured in terms of a task. Stipends awards are usually lower than what would be expected as a permanent salary for similar work. This is because the stipend is complemented by other benefits such as accreditation, instruction, food, and/or types of accommodations.	12/14/2022
Student Club Account Cash Handling Policy	Procedures for proper accountability of cash.	05/18/2018
Terms-and-Conditions	CSUDH Foundation general terms and conditions for Independent Contractors, Contracted Services, Vendors, Speakers, Artists, and Performers.	12/07/2022
Transferring Accountability for Fixed Assets	Transferring accountability for fixed assets purchased under grants and contracts.	02/25/2002
Travel - Lodging, Meals and Incidental Caps and Receipt Requirements(CSU Appendix D)	Summary of applicable reimbursement methods and maximum rates for lodging, meal and incidental expenses while traveling.	12/14/2017

Travel Policies

Name	Description	Revised
Travel	Rates for travel.	04/10/2018
Travel Policy & Procedures	Travel policies and procedures. Also reference the Fly America Act.	05/10/2019

Board Policies